April Meeting Minutes

 Meetings Minutes:

Location: Pitt Street Brewing Company

Attendance: Max C, Jarrett W, Danny B, Vince T, Adam W, Mike K, Charles T, Whitney G, Adam D, Josh L, Mitchell F

Finances - $15892. 89 total

- Scholarship: $3,000

- GVDG Kids: $1,000

- DEPC: $900 (not including Matchplay)

- Club: $9,182.22

- Operating Balance: roughly $3,000

Discord: Josh L. Proposal

- Will work as a more organized space for club activity which involves chat and topics there within. Could eventually be used for meeting purposes but not yet as of this time.

- Josh has already set up a server for the club and said he would volunteer to be systems admin if we so choose.

- 3 month trial period set to see if we, as club members, prefer it to standard FB chat. Josh will post a "how-to" get started for all members so that we can begin using it to its greatest advantages for us.

-Resolution passed 13-0 to begin working with Discord with Josh as systems Admin for a trial period of 3 months.

Farmville Work & Play Day:

-Vince has been communicating with Farmville P&R about upcoming work day. They will provide decking wood, hopefully pre cut, to redo 4-6 pads. The hope is to continue this on a semi regular basis so that the entirety of the course will be redone in such a fashion by DEPC (10/21-23)or even CCC (8/1)

-Multiple groups needed to work on pads and briars/vines on corners of 4 and 14.

-Doubles round to follow a brief lunch break. $10 to play, random draw, $2 of each entry fee going to Farmville P&R to help fund next round of tee pad improvements.

-Eventually tee pads on 13 will be moved to a drier location to allow for more optimal play in wetter conditions

-Farmville is entertaining the idea of trenching the back area 11-13 to lead to the creek for better drainage. This is a much more long term plan, but talks have begun.

ECO 5/2 at Meadow:

-105 players, 21 holes. Vince has communicated with Jason Clarke the intended layout and needs from him to complete the layout. Eastern Disc Golf has agreed to the $2/player fee for tournaments being held in Pitt County. This fee will go to reserving the park, buying supplies to flag/paint course and general maintenance for upcoming tournaments and course improvements.

-4/30 will be course readiness day with paint and flags. Exact timing to follow, if you are able please come out to help.

-5/1 will be a course work day to help prepare the course through green beautification and any other spot cleaning needed for the event

Tee Pads at Meadow:

-Vince will begin paver pad changes to 13 All Star on Friday. Frame and reset pads, roughly 9:30am (all hands are welcome). If it all goes well and we are happy with the finished product, this process will then be repeated on 12 All Star and 4 All Star as these would be significantly more difficult than the rest to get a concrete truck to their location.

- Parks has a machine that will cut precisely into the ground the required depth for new (15 total) 6'x12'x3.5" pads. They are hoping to begin cutting near the end of April as they finish up another project.

- Mitchell has volunteered to contact local concrete companies to begin working on finding the best deal possible with ideas of offering them sponsorship in different capacities to help reduce cost.

Proposed Putting League/Event: Charles T.

-Backwoods Tavern would like to host an event through Charles. Considering it is the off season for putting league, we are looking at a monthly even to start, on Tuesdays in the evening to test interest and this location possibly being used in the future for the putting league as The Buc has new owners and our connections aren't as strong there any longer.

-Charles will be putting more information out in the future as he locks in a date and cost.

CCC 8/1: GVDG Event

-No new information, will be begin looking at players packs and items of that nature shortly.

Benches at Meadow: Danny B

-Reached out to one local boy scout troop, waiting for feedback from them to see if they would like to take on the project.

Meadow - 10s Alt Green: GVDG Officers

-New design discussed with members for feedback. Will require dirt and mulch along with lumber. Will submit design idea to Greenville R&P for approval and see what they can help with. We are hoping posts, dirt and mulch at the very least. Very rough picture in comments.

Farmville Disc Golf Summer Camp: Vince

-June 21-24th. GVDG Kids will be running/hosting. Will need instructors. More details to follow.

GVDG Store:

-Proposed to move the majority of merchandise payout, at this time, to a Play It Again Sports option. Players would have the option to move their merchandise credit to a PIAS gift card. They can move all or some, but once moved it cannot come back to GVDG. PIAS will kick back 10% of total merchandise dollars. Players will have the ability to pick up their gift cards as early as the Wednesday following doubles at 5pm.

-The club plans to over order tournament player packs to stock the store. The club will also look to purchase specialty items to stock the store ie: Water bottles, hats, towels, chalk type bags, etc.

-The club will also be doing what we deemed "precision ordering" from disc manufacturers as the manufacturing side of things is chaotic right now. The club needs to make sure it is ordering things that will sell, which is difficult to do.

-The club will be speaking with Discraft to be on their 25 discs subscription to help increase store stock.

-The club will look for custom stamp disc possibilities to put the club logo on discs as they become available.

-THIS IS FLUID! This is not the end of a GVDG Store as we have known it to be, but we have to be able to pivot if we'd like to keep our events alive and thriving!

Tournament Fees:

-As a club we are working up a document to explain our tournament fees to anyone wanting to host a tournament in Pitt County/Courses we maintain.

-This fee will be in the ballpark of $1/player per round. This is essentially how we have always run doubles and monthlies. We will now be looking to institute it to outside groups as well. This will cover the cost of course reservation for events as well.

-Once we have a document put together explaining costs and benefits it will be put on the table for more discussion (feel free to discuss now) and be voted on to put into play.

-This is essentially what we've always done, but now we are streamlining the process for outside groups and it will also ensure we have simple funds for beautification and maintenance.

DEPC Sponsorship: Adam

-Disc Dot is sponsoring a hole and we will be providing a disc dot player pack item to all AMs at the DEPC.

-This should go nicely as we are working with Discmania currently so that all AMs could also be getting a basket in their players pack as well. This basket is not finalized but we are working towards it as it immediately puts players pack value in the $175+ range.

-Still very open to players packs ideas as we move forward.

-Multiple ongoing discussions for title sponsor. Will hopefully have that locked in shortly. This would include things like Skins match, Putting Competition and potentially 3 C-Tiers the week of DEPC along with title sponsorship of DEPC.

More PDGA Events: Michael Blackmon via Vince

-Michael would like to see more PDGA events locally as more and more events fill faster and faster. He as volunteered to TD events with help in the beginning to ensure he runs them smoothly.

-He has looked at the NCPDGA calendar and proposed 6/26 at Farmville, 7/25 at Ayden, 8/21 at Meadow. Everyone seemed liked they liked the concept.

-Hopefully will meet with Michael to solidify ideas and dates!

Membership Appreciation: Max

-7/25 - more info to follow

-2022 Membership tiers will be available as new calendar year for membership is 1/1-12/31. Debuting membership tiers now as they coincide with sponsorship of DEPC and future events.

National Disc Golf Day 8/7: Vince

-Proposed Flex Start C Tier on 8/7 to be sponsored by PIAS and payout run through PIAS as the store truly embraces the day.

-This could coincide with the Fire Bowl to work as a fundraiser. The Fire Bowl was a concept put out by Danny B to be a companion event for Ice Bowl. More details to follow on this pairing.

Thanks for reading. Please post comments below. I hope I didn't miss anything! We had a truly productive meeting and we had twice the normal attendance!

BE THE CHANGE YOU WANT TO SEE!!!

GVDG IceBowl

Saturday February 27 was the 17th annual GVDG IceBowl. This year was played at Ayden District Park. 40 disc golfers, 34 competing in the tournament, came together to raise $1450 for the Pitt County Social Service Food Bank! A huge thank you to everyone that came out or donated. No chili cookoff this year, join us next year as we again battle for the greatest chili trophy of all time. 

February Meeting

 Feb 10th @ Tapped.

Attendance: Max, Adam W, Mike K, Daniel B, Vince T

1) Finances-$4800 general fund, $710 DEPC, $977 GVDG Kids, $3041 GVDG Scholarship, $75 Monthlies. 

2) Scholarship-Vince is updating the application then we will have it posted on the website. This year we will provide 2 scholarships, $1500 and $1000. 

3) GVDG Kids- Daniel is going to organize another order of GVDG Kids polo shirts. Vince is working on organizing more clinics. 

4)Course work- The city has removed the Gold teepads for upgrades, will have to wait for flooding to go down to finish pads. Max Vince Jarrett and Daniel have marked the new Gold fairway on hole 9, needs to be cleared. Updated course maps are being worked on for Meadow and Ayden. 

5) Membership- Max proposed extending 2020/21 club membership through the end of 2021, all future memberships will be calendar year instead of current July/June. Change is so membership is less confusing. If you join after Oct 1 each year your membership rolls over to the next year. All voted to approve change. Vince is working on tiered membership options including sponsorship options for DEPC.

6) IceBowl- February 27th @ Ayden. $20 to play, money and food raised goes to Pitt County Social Services Food Bank. Players pack is a custom GVDG towel. Division winners will receive club membership or a store credit if already a member. First round is $1 mulligans with all money going to the food bank, 2nd round is seeded doubles. Register at dgscene.com/gvdgicebowl. 

7) Firebowl- Event will be July 17, location and full details still being worked out. Event could potentially be at a ball golf course. 

8) Mando Madness- Event is April 10. Max is working on players pack items, potentially custom cooler or lunch box. Registration is almost full. Register at dgscene.com/2021MMM.

9) DEPC Matchplay- Matchplay registration will run through end of March. Draft will be early April and play starts mid April. This year captains must be PDGA members with a rating so draft order can fairly be established. If you would like to captain a team message Max. Exact schedule and team sizes will depend on number of competitors. All competitors will receive a custom players pack and opportunity to register for DEPC on June 1 during early reg. 

10) DEPC- Tiered registration opens June 1 all ladies and 1000+ rated men can register, June 8 980+ can register. June 15 registration opens for all divisions and ratings. We are working on fundraiser items and players packs now. If you are interested in sponsoring the event or know a company that would be interested contact Vince, Max, or Adam. 

December Meeting Minutes

December 9 @ Jarvis Street Bottle Shop

Attendance: Max, Mike K, Brubaker, Adam W, Vee, Adam D, Jarrett, Whitney, Vince and Tate, Pat, Sloan listened remotely. 

1-Finances: $5862.75 in bank with nothing outstanding. 

2-2021 Calendar: 

January 1 - Jarrett is working on setting up a New Years PDGA flex start C tier. 

January 15 - GVDG Kids clinic at the Oakwood School. 

January 16 - GVDG Scholarship PDGA C tier @ Ayden.

February 27 - GVDG IceBowl. Still working on location. 

April 10 - Mando Madness presented by Basket Bashers @ the Meadow. 

May-July - Working on date for Mystery Tour and membership appreciation. 

July 17 - FireBowl summer charity event. Brubaker is contacting Ronald McDonald House as possible charity. 

August 1 - Contentnea Creek Classic at Farmville. 

October 22-24 Down East Players Cup

December - Club Championship still need a date. 

3-Down East Players Cup: 

Sponsorship - Vince has created a sponsorship letter for this years DEPC. If you would like to be a sponsor or have a lead on a sponsor please contact Vince, Max or Adam. Max is contacting last years title sponsor to give them first option at being the 2021 title sponsor. 2020 we raised $14k, we have set a goal of $20k for this years event. 

4-Course Changes: We are looking at making some changes to the course in the winter and spring of 2021. There is a thread of GVDG FB account for sharing of ideas, if you have an idea you would like to see considered for the course please post there or contact a club officer. We will have a course walkthrough January 10th after Sunday Taggers (rain or shine) and vote on final changes at January club meeting. We have already decided to upgrade the All Star teepads to 12x6 concrete. Rob Gerard is working on a course map for Meadow and Ayden, course maps would be near hole 1 at both courses as well as a 2nd course map on hole 7 at Meadow. 

5-Online Meeting: We used FB Messenger to do a live broadcast of the club meeting for members that wanted to remotely attend. Tate is researching better options for future meetings. 

6-Basket Auction: We want to update the course baskets at the Meadow, to do so we will auction off all the current course baskets. The basket auctions will start in January, starting bid will be $150. Baskets will not be immediately available to the winner but after all auctions are completed we will make the change. Baskets will be auctioned in order of hole number. 

November Meeting Minutes

 November 11 @ Angus Grill

Attendance: Max, PJ, Mike K, Whitney, Vince, Adam W, Ryland, Jarrett, Daniel B

1-Finances: Club has $3851 in bank with no outstanding debts. Of that $475 is for GVDGKids, $475 for Scholarship Fund, $130 for Monthlies, rest is general maintenance/misc. 

2-Club Election: 36 people voted. New board is: Max Crotts, Vince Tricarico, Jarrett Wallace, and Daniel Brubaker. Treasurer: Adam Walter. 

3-2021 Sponsorship: We voted and approved sponsorship of the 2021 ECO tour. Max and Vince will contact local clubs about mutual sponsorship and provide a full list at December meeting for approval. 

4-2021 Calendar: We have 4 PDGA events scheduled for next year and dates have been sent to state coordinator for final approval. Tentative dates are: Jan 16 GVDG Scholarship Shootout in Ayden, April 10 Mando Madness @ The Meadow, August 1 Contentnea Creek Classic @ Farmville. Down East Players Cup is confirmed a PDGA A tier for October 22-24. We will also schedule some non PDGA events, no exact dates are set yet. IceBowl will be in February, FireBowl fundraiser will be in the summer. Club Championship will be at the end of the year. Membership appreciation will around May or June. 

5-GVDG Kids: First order of discs for clinics should be delivered this week. Daniel is still working on format and contacting groups for clinics. 

6-Course walkthrough: We plan to do a walkthrough at the Meadow to discuss potential upgrades on Nov 29 either before or after Sunday Taggers. If you have ideas for potential changes please share them with us. 

7-Course work: Officers are still working on getting pricing of replacing All Star teepads with 12x6 concrete pads. Ryland plans to talk with Farmville P&R to see what assistance can be offered to get teepads upgraded sooner. 

8-Club championship: The inaugural club championship will be December 20. Playing the Meadow All Star layout, 1 round. Vince is working on handicap ratings for all players. All players will receive a custom patch, winner will receive the green jacket. 

9-Sunday Taggers: The first event was last week. If you have any suggestions for changes you'd like to see please let us know. 

10-Initial format plans are 240 total players. 3 rounds over 3 days with teetimes each day for all competitors. Still need to finalize exact courses being used, entry fees, player pack items, and sponsorship .

Officer Elections

 GVDG Officer elections, nominations start now and run through October 31st. Voting will be November 5th through the 11th.

There are 5 officer positions: 4 board members and 1 treasurer.

Current board members are

Vince Tricarico

,

PJ Evans

,

Jarrett Wallace

, and Max Crotts. Current treasurer is

Adam Walter

.

To nominate a person for a position post in this thread, message a current officer, or email greenvillediscgolf@gmail.com.

October Meeting Minutes

 October 14 @ Local Oak Brewery

Attendance: Max, PJ, Mike K, Whitney, Daniel B, Jarrett, Kory H, Vince, Daniel G, Ryland, Nate Evans

1-Finances: Club has $3906 in bank after all bills are paid. Adam is working on new accounting software for the club. 

2-Fuse Church: Kory Hussey works for a church at ECU and is planning to run a fundraiser disc golf event. He asked for permission to use club account to order plastic for the event. All approved. 

3-2021 Event Calendar: Club plan is to move away from "monthly" events and focus on core popular tournaments, PDGAs, and Fundraisers. Daniel Garrett is running Halloween Glow doubles that will be a club event, Vince is working on a Members Only Championship possibly for December with a green jacket for the winner. 2021 calendar will focus on IceBowl, Mando Madness, Membership Appreciation, CCC, SuRE event, women's only PDGA with Brown Girl Disc Golf, FireBowl - a summer fundraiser from Daniel. 

4-GVDG Kids: Custom discs have been ordered for clinics, not yet shipped. Daniel is working on getting clinics on 2021 calendar for Greenville Parks, Farmville Parks, and Oakwood School. 

5-Remote Broadcast Meetings & Members Only Page: We discussed pros and cons of having meetings broadcast and decided if anyone with the ability wants to attend and broadcast the meetings there is no issue from the club. We are starting a Members Only FB page with set rules on a 1 year test, group admins will be the club officers. 

6-Club elections: Club has 5 officers - 1 treasurer and 4 board members. Current officers are PJ Evans, Vince Tricarico, Jarrett Wallace, Max Crotts, and Adam Walter (treasurer). We are accepting nominations for officer positions now through October 31 either by posting on FB page or contacting a current officer. Voting will start Nov 5 at Glow doubles and conclude at the November 11 club meeting. After nominations are finalized we will have a designated person collect votes by secret ballot. You must be a current club member to vote. 

7-2020 DEPC Recap: We discussed feedback received from players and how to use it for next years event. Common complaints were the teepads, course assignments, some areas on debris on the course. 

8-2021 DEPC Plans: We have applied to be an A tier again for 2021. Requests dates being October 22-24, September 17-19, and August 20-22. We are looking at a variety of formats including everyone play 3 rounds, 1 round a day. Pros play 3 days 3 rounds, Ams play 2 days 3 rounds. 

9-Course work: We will have dates soon to meet at the Meadow, Farmville, and Ayden to walk through and discuss changes at each course. If you have an idea you'd like to see keep an eye out for those posts or share ideas in the comments. We are committed to upgrade the All Star teepads at Meadow to 12x6 concrete pads before next years DEPC. We are getting pricing now. 

10-Monthly Putting: Vince is working on getting permission to do a monthly putting league outside at Local Oak Brewery, more to come soon.

11-GVDG Baggers: With Sunday Baggers not being restarted we discussed doing a variety of Baggers using the club bag tags and some basic rules so anyone that attends can organize that weeks event. 

12-Social Media: Nate Evans is going to take over the club social media accounts to help us get more consistent content out. Thanks Nate.